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See also our task board on Phabricator.
Committee Responsibilities
Responsibilities - specified general duties, and tasks for individuals
Format of this page requires regular updates and checking
- All Committee members general duties
- Maintain pages Responsibilities, Resolutions & Proposals (and the public version of them)
- naming conventions for meeting pages : Talk:Meetings
- Issues before the committee
- Incoming correspondence policy
- Email usage policy
Specific tasks for Committee members
- Management of incoming correspondence - Exec Officer/Secretary
- Public announcements to announce-l: Exec Officer
- Social media in general: Exec Officer
- Press/media queries: Exec Officer
- Publishing minutes & resolutions: Secretary
- Prepare meeting agenda: Exec Officer
- Foundation Liason: President
- Reimbursements - Treasurer, Vice-President & President and/or current signatory
- ATO reports - Treasurer
- BAS - Treasurer
- AusKey to update ABR- Treasurer
- CAV - Secretary
- ACNC - Secretary
- Membership - Treasurer or Secretary
- IS THIS STILL CURRENT - NOV 2021?
- Requests come in via application form (Google form)
- Membership officer (Secretary) to send WMAU tax invoice to new member
- Delegation of approval to Membership officer - to be reported to committee via email or meeting report, note that the end responsibility for membership approvals still lies with the committee.
Membership Officer adds member to Xero contacts Member group
- Can be vetoed as soon as practical. Deemed final at committee meeting after membership app is received.
- President sends welcome letter after committee meeting following application
- Quarterly news- collation of reports & overview for the announcements (& members??) list - Exec Officer
- All committee members
- Contacts made in a WMAU capacity to be logged
- COI register (overseen by Secretary)
- All committee members
- Creation of meeting agendas - President (back up Vice-President)
- Planning/dates/notifications - President
- Publishing of financial reports from approved minutes (BAS, cash summary) - Treasurer
- Maintaining calendar of events - Kerry and organisers/contacts
- Announcing AGMs and other general meetings - Secretary
- Maintaining the public wiki list of past and future events
- Event organiser (overseen by Kerry)
- Maintaining resolutions database - Secretary
- Reporting to members after committee meetings
- VSP reporting follow-up & approval of small VSP's: Gideon
- Internal policy: Any VSP's less than $100 within our statement of purpose will require a 1 para summary of how the support was used & the benefit to WMAU.
- CEP remains a whole-of-committee decision.
- Projects should have two people involved
Things to think about:
- Committee members handbook
- create list of Needed policies