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WMAU Committee Wikimedia Foundation

Link to action items:
Pru	Alex	Robert	Steve	Caddie	Jacinta	Matt	Sam

See also our task board on Phabricator.

Committee Responsibilities

Responsibilities - specified general duties, and tasks for individuals

Format of this page requires regular updates and checking

All Committee members general duties

• Maintain pages Responsibilities, Resolutions & Proposals (and the public version of them)
• naming conventions for meeting pages : Talk:Meetings
• Issues before the committee
• Incoming correspondence policy
• Email usage policy

Specific tasks for Committee members

• • Management of incoming correspondence - Exec Officer/Secretary
  • Public announcements to announce-l: Exec Officer
  • Social media in general: Exec Officer
  • Press/media queries: Exec Officer
  • Publishing minutes & resolutions: Secretary
  • Prepare meeting agenda: Exec Officer
  • Foundation Liason: President
  • Reimbursements - Treasurer, Vice-President & President and/or current signatory
  • ATO reports - Treasurer
    • BAS - Treasurer
    • AusKey to update ABR- Treasurer
  • CAV - Secretary
  • ACNC - Secretary
  • Membership - Treasurer or Secretary

• IS THIS STILL CURRENT - NOV 2021?
  • • Requests come in via application form (Google form)
• Membership officer (Secretary) to send WMAU tax invoice to new member
• Delegation of approval to Membership officer - to be reported to committee via email or meeting report, note that the end responsibility for membership approvals still lies with the committee.

Membership Officer adds member to Xero contacts Member group

• Can be vetoed as soon as practical. Deemed final at committee meeting after membership app is received.
  • President sends welcome letter after committee meeting following application
  • Quarterly news- collation of reports & overview for the announcements (& members??) list - Exec Officer

• • All committee members
    • Contacts made in a WMAU capacity to be logged
    • COI register (overseen by Secretary)
• Creation of meeting agendas - President (back up Vice-President)
  • Planning/dates/notifications - President
• Publishing of financial reports from approved minutes (BAS, cash summary) - Treasurer
• Maintaining calendar of events - Kerry and organisers/contacts
• Announcing AGMs and other general meetings - Secretary
• Maintaining the public wiki list of past and future events
  • Event organiser (overseen by Kerry)
• Maintaining resolutions database - Secretary
• Reporting to members after committee meetings
• VSP reporting follow-up & approval of small VSP's: Gideon
  • Internal policy: Any VSP's less than $100 within our statement of purpose will require a 1 para summary of how the support was used & the benefit to WMAU.
• CEP remains a whole-of-committee decision.
• Projects should have two people involved

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Things to think about:

• Committee members handbook
• create list of Needed policies